Executive Assistant at BoardOutlook

BoardOutlook is hiring an Executive Assistant to work with our Managing Director.

Below we’ve included more detail on:
* Why you want to work for BoardOutlook
* About the role (and you)
* Location
* Compensation
* About our hiring process
* How to apply

Why you want to work for BoardOutlook:

BoardOutlook builds performance management software for the Board of Directors of large organisations. Watch an Introduction and overview of the product here https://youtu.be/gZV5U4dQI8M

What this means in practice is helping people who run large organisations to make better decisions when it counts. In the average year, a large board will take decisions that will have major economic impact, keep hundreds of thousands of people employed and have huge environmental and social consequences. These are the decisions that we help improve every day.

Many organisations talk about impact, but at BoardOutlook you can see meaningful and substantial benefits every day in our work. If our software helps a board to make great decisions, thousands of people might keep their jobs. A diagnostic design might lead to a large oil and gas producer changing their sustainability policy, or adopting a new strategy for diversity. We hold a mirror up to people who make critical decisions that shape the way we will live and work in the future.

In addition, we make the BoardOutlook platform available to charities and not-for profits under our NFP grant program. Over the past year we’ve given away over $500k of grants to support NFP access.

If you’re interested in investing markets, the way large companies get run, how decisions get made in the country’s largest boardrooms – you’ll find our work fascinating. The challenges we deal with are substantial and have multi-billion dollar impacts in the way businesses and countries work. Ultimately we believe in business as a force for good in the world and people’s lives. Our software and our frameworks are all designed to nudge our users this way.

Despite the fact we’re relatively new (launched in July 2019), we’ve won many of the largest companies in the country as our clients (in addition to state and federal governments). We’re backed by a top tier list of investors. Our revenue growth trajectory is impressive and continues to accelerate. For all these reasons we need help to continue to capture the opportunity that sits in front of us.

About this role (and you):

We’re after an Executive Assistant to help our Managing Director as we accelerate our operations. You’ll be responsible for:

* Scheduling and communication with our clients, staff and investors
* Acting as a first point of contact with customers and sales prospects
* Documentation in onboarding new clients and staff
* Some office management tasks
* Record management and filing
* Creation of new templates

You need to have a minimum of 3 years of full time professional experience (ideally in a similar role).

Some of the things we’ll be looking for (that will help you succeed in this role):

* You have three years of full time professional experience
* You have strong written communication skills
* You like high amounts of autonomy
* You’re willing to work hard when required to get things delivered
* You have an unusually high quality threshold – you’re the one who’s typically picking up the errors
* You’re not intimidated by our customers, who include many of the most powerful individuals in the country
* You have an interest in large business and the work we do
* You’re tech savvy, and are able to quickly get up to speed on new software applications


Melbourne based, remote friendly within Australia.

Whilst we anticipate re-opening an office in Melbourne when we are able to, we are happy to hire the right person located anywhere in Australia for this role. We do have some security requirements that mean you need to be located within Australia, but within this scope we’re definitely remote friendly.


This role has a targeted compensation of $70k + Super.

About our hiring process:

This is a role where your ability to communicate matters. As a result this hiring process will include two interviews as well as a short practical test.

How to apply:

To apply for this role we are asking you to submit a short email with the following:
* A written outline of your relevant experience – this can be an attached CV or LinkedIn URL
* A set of 3-5 bullet points on why you think you’re well placed to succeed at this role

We’re giving you a lot of discretion as to the format of your application, but please make it easy for us to see why you’re likely to succeed in this role. We will get lots of applications and we’d hate to miss talking to someone exceptional, so make sure you stand out.

Please send your application including these details to talent [at] boardoutlook [dot] com – Please make sure you include “Executive Assistant” within the subject line of your email. We’ll be in touch to confirm receipt of your application.

Referring candidates:

If this role isn’t for you, but you know someone great who might be a good fit, please suggest them to us (an email cc’ing in the individual to our hiring address is fine). If we end up hiring your suggestion we will gratefully pay a referral bonus of a brand new MacBook Pro.

Recruitment agencies are welcome to suggest candidates, but the full extent of our payment for any successful candidates will be the MacBook Pro as outlined above.